Job Title: Site Manager
Location: Camp Valaqua, 5164 Township Road 300, North of Water Valley, Alberta
Job Type: Full-Time, Year-Round, Ongoing
Reports to: Camp Director
About Camp Valaqua:
Camp Valaqua is a scenic and welcoming camp located in the heart of creation. We serve a wide range of rental groups and summer campers, providing a peaceful environment for growth, recreation, and community. We are looking for a full time, year-round Site Manager who shares our values and is dedicated to maintaining the camp’s facilities and fostering a hospitable experience for all guests.
Job Summary:
The Site Manager is responsible for maintaining Camp Valaqua’s buildings and grounds, overseeing administrative tasks, ensuring the safety and security of the camp, and showing hospitality to a diverse range of rental groups. This individual will report to the Camp Director to ensure a welcoming, safe, and efficiently operated camp environment. On-site housing is available for permanent, full-time staff.
Key Responsibilities:
1. Maintenance of Facilities:
● Plan and implement facility and equipment repairs and enhancements.
● Maintain an attractive, clean, and welcoming camp appearance.
● Clean and prepare facilities between use by rental groups.
● Ensure all camp facilities and equipment are in safe working order.
● Plan and supervise volunteer workdays and maintenance projects.
● Supervise maintenance workers and volunteers.
● Negotiate and manage contracts with suppliers and installers.
2. Administrative Duties:
● Maintain thorough income and expense records and forward details to the MCA treasurer monthly.
● Pay all invoices promptly and deposit cash/cheques at the bank monthly.
● Liaise with municipal, provincial, and camping authorities, obtaining approval from the Camp Committee as needed.
● Obtain authorization for agreements with authorities and associations.
3. Security:
● Ensure the camp is secure and private between group bookings.
● Ensure all guests, staff, and volunteers adhere to safety standards and camp policies.
● Post and maintain signage (e.g., No Trespassing, Private Property).
4. Group Rental of Camp:
● Respond to rental requests and manage rental agreements for camp facilities (main camp, white house, yurts).
● Welcome rental groups, ensure policies are followed, and be available during their stay to resolve issues.
● Supervise group departure, provide an invoice, and ensure timely payment.
● Keep records of group numbers for insurance reporting.
● Update and develop rental brochures and information as necessary.
5. Reporting:
● Provide monthly activity summaries, annual facility evaluations, and maintenance budget
recommendations to the Camp Director and Camp Committee.
● Submit authorization requests for non-routine expenditures over $1000.
● Maintain a maintenance log to track repairs and changes.
● Collaborate with the Camp Director and Camp Committee to plan facility development.
6. Summer Camp Support:
● Support the summer camp program as needed in addition to regular duties.
● Supervise and direct spring maintenance staff.
Required Competencies:
● Strong problem-solving skills and ability to work independently.
● Excellent communication and interpersonal skills.
● Strong time management and organizational abilities.
● General handyman skills and experience in repairs and maintenance.
● Ability to show hospitality to a diverse range of rental groups.
● Shared values with Camp Valaqua’s mission and community.
Qualifications:
● Previous experience in site or facility management is preferred.
● Knowledge of basic maintenance, carpentry, or repairs.
● Ability to manage multiple tasks and work under minimal supervision.
● Strong organizational and administrative skills.
Compensation:
● Competitive salary based on experience and qualifications. Details on benefits will be provided upon request.
How to Apply:
Interested applicants should send their resume and cover letter to office@campvalaqua.com by November 1, 2024
Camp Valaqua is an equal opportunity employer and welcomes applicants from all backgrounds